EXTREME NETWORKS INC
For the period ended Sep 27, 2024. Filed Sep 27, 2024.
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What shareholders are asked to vote on at a company's meeting. It is where to find what directors and top executives are paid, and who owns the most shares.
Sep 27, 2024 · Filed Sep 27, 2024
Contents
Communications with Directors
The Board values the input and insights of the Company’s stockholders and believes that effective communication between the Board and stockholders strengthens the Board’s ability to effectively carry out its oversight function.
Stockholders of the Company may communicate directly with the independent members of the Board, including the Chair of the Board, about corporate governance, corporate strategy, Board-related matters or other substantive matters that the Company’s Corporate Secretary and Chair of the Board consider to be important for the directors to know, by addressing any communications to the intended recipient by name or position in care of:
Chair of the Board (or individually named director(s))
c/o Corporate Secretary
2121 RDU Center Drive, Suite 300
Morrisville, North Carolina 27560
All communications, including stockholders recommendations of director candidates, must be accompanied by the following information:
If the person is a stockholder, a statement of the type and amount of the securities of the Company that the person holds;
The addressee(s) of the communication, if specific to one or more independent directors;
The topic of the communication; and
The address, telephone number and e-mail address, if any, of the person.
The Corporate Secretary will initially receive all stockholder communications and will review the communications for compliance with this policy. The Corporate Secretary may consult with the Chair of the Board and legal counsel when determining whether a communication is appropriate for delivery.
The Corporate Secretary or his or her designee will send an acknowledgment of receipt to each stockholder who submits a communication. The Corporate Secretary may also communicate with the stockholder for any clarification deemed necessary, and may handle a communication directly where appropriate.
Communications deemed to comply with this policy and to be appropriate for delivery will be delivered to the directors as soon as practicable, and in any case, on a periodic basis, generally in advance of each regularly scheduled meeting of the Board. Concerns relating to accounting, internal accounting controls, auditing matters or questionable financial practices will be handled in accordance with the procedures established by the Audit Committee with respect to such matters.
The following types of communications are considered inappropriate for delivery to the directors, and will not be forwarded to them: (i) communications regarding individual grievances or other interests that are personal to the party submitting the
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communication; (ii) communications regarding ordinary business operations or commercial matters not related to the stockholders' stock ownership; or (iii) communications that contain offensive, obscene, abusive, threatening, or otherwise inappropriate content, or that create safety or security concerns. The Corporate Secretary will review communications for compliance with this policy. The Corporate Secretary may consult with the Chair and legal counsel when determining whether a communication is appropriate for delivery.
Stockholders who wish to recommend individuals to the Nom Gov Committee for consideration as potential director candidates may, in accordance with relevant provisions of the Company’s Bylaws, submit the names of the recommended individuals, together with appropriate biographical information and background materials, to the Nom Gov Committee, c/o Corporate Secretary, at the address listed above. In the event there is a vacancy, and assuming that appropriate biographical and background material has been provided on a timely basis, the Nom Gov Committee will evaluate stockholder-recommended candidates by following substantially the same process, and applying substantially the same criteria, as it follows for candidates submitted by others.
The Board reserves the right to respond to or otherwise communicate with stockholders, and determine the means of such communication, in its absolute discretion.
This policy for stockholder communications with the Board does not apply to (a) communications to independent members of the Board from other members of the Board or officers of the Company who are stockholders, or (b) stockholder proposals submitted pursuant to Rule 14a-8 under the Securities and Exchange Act of 1934. Requests for investor relations materials shall be directed to our Vice President of Corporate Development & Investor Relations at (919) 595-4196.
The text of this filing, as the company filed it with the SEC, without its images or exhibits. This is not investment advice.