FIRST INTERSTATE BANCSYSTEM INC
For the period ended Apr 11, 2024. Filed Apr 11, 2024.
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What shareholders are asked to vote on at a company's meeting. It is where to find what directors and top executives are paid, and who owns the most shares.
Apr 11, 2024 · Filed Apr 11, 2024
Use the contents to explore the available documents and sections.
Contents
Remaining Sections
Delinquent Section 16(a) Reports
Section 16(a) of the Exchange Act requires our directors and executive officers, and persons who own
more than 10% of our common stock, to file with the SEC initial reports of ownership and reports of
changes in ownership of our common stock and other equity securities. Executive officers, directors,
and greater than 10% shareholders are required by SEC regulations to furnish us with copies of all
Section 16(a) forms they file.
To our knowledge, during the year ended December 31, 2023, all of our directors, executive officers,
and greater than 10% shareholders complied with all Section 16(a) filing requirements, except that: (1)
one report with respect to one transaction effected by Mr. James R. Scott was not timely filed; (2) one
report with respect to two transactions effected by Ms. Julie A. Scott was not timely filed; and (3) one
report with respect to one gift transaction effected by Mr. Jeremy Scott was not timely filed.
Shareholder Proposals
The rules of the SEC permit shareholders of a company, after timely notice to the company, to present
proposals for shareholder action in the company’s proxy statement where such proposals are consistent
with applicable law, pertain to matters appropriate for shareholder action, and are not properly
omitted by company action in accordance with the SEC’s proxy rules. Our 2024 annual meeting of
shareholders is expected to be held on or about May 22, 2024, and proxy materials in connection with
that meeting are expected to be mailed on or about April 12, 2024. The deadline for submission of
shareholder proposals pursuant to Rule 14a-8 under the Exchange Act for inclusion in our proxy
statement for our 2025 annual meeting of shareholders is December 13, 2024, which is 120 days prior
to the anniversary of the mailing date for our proxy materials for this year’s annual meeting.
Additionally, under the terms of our bylaws, shareholders who wish to present an item of business or
nominate a director at the 2025 annual meeting, but does not seek to include such item of business or
director nominee in our proxy statement for the 2025 annual meeting, must provide notice to the
corporate secretary at our principal executive offices not later than 5:00 p.m., local time, on the 90th
day (February 21, 2025), nor earlier than 8:00 a.m., local time, on the 120th day (January 22, 2025),
prior to May 22, 2025, which will be the one-year anniversary of our 2024 annual meeting. In the event
that a special meeting of shareholders is called for the election of directors, a shareholder’s
nomination must be delivered to the corporate secretary at our principal executive offices of the
Company by a shareholder of record (on the record date and date of the meeting) and such notice
must not be received earlier than 8:00 a.m., local time, on the 120th day prior to the date of the
special meeting and not later than 5:00 p.m., local time, on the 10th day following the day on which
public disclosure is first made of the date of the special meeting. If we do not receive notice of a
shareholder proposal within that period of time, such proposal will be considered untimely pursuant to
Rules 14a-4 and 14a-5(e) and the persons named in proxies solicited by the Board for our 2025 annual
meeting of shareholders may exercise discretionary voting power with respect to such proposal and/or
the Chair may consider the matter out of order and not address it at the meeting at all. The notice
must also contain the information required by our bylaws, and the shareholder(s) must comply with the
information and other requirements set forth in our bylaws with respect to such proposals. A
shareholder providing notice of any business at a shareholder meeting, other than the nomination for
election or reelection of a person as a Director to the Board (“Proposed Nominee”), must provide a
reasonably brief description of the business desired to be brought before the shareholder meeting,
including the text of any such proposal, the reasons for conducting such business at the shareholder
meeting, and all other information relating to such business that would be required to be disclosed in a
proxy statement or other filing required to be made. The information provided must include all
information that would be necessary for inclusion under the Section 14 of the Exchange Act and the
rules and regulations promulgated thereunder.
A shareholder providing notice of a nomination of a Proposed Nominee to the board is required to set
forth, as to each Proposed Nominee:
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basic biographical information about each Proposed Nominee including their name, age,
business address, residence address, and principal occupation;
the class and number of shares of the Company that are held of record or are beneficially
owned by Proposed Nominee and a description of any derivative instruments held or
beneficially owned thereby or of any other agreement or arrangement the effect or intent of
which is to mitigate loss to, or to manage the risk or benefit from, changes in the price of any
shares of the Company, or maintain, increase or decrease the voting power of such Proposed
Nominee held or beneficially owned thereby or of any other agreement or arrangement the
effect or intent of which is to mitigate loss to, or to manage the risk or benefit from, changes
in the price of any shares of the Company, or maintain, increase or decrease the voting power
of such Proposed Nominee;
information related to the Proposed Nominee and its affiliates or associates that would be
required to be disclosed in a proxy statement or filing required to be made by the stockholder
or their associates in connection with the solicitations of proxies for the election of directors
required pursuant to the Section 14 of the Exchange Act and the rules and regulations
promulgated thereunder (collectively, the “Proxy Rules”);
the Proposed Nominee’s written consent to being named in the applicable proxy statement and
to serving as a director of the Company if elected;
a reasonably detailed description of any direct or indirect material relationships, or any
agreements, arrangements, or understandings, whether compensatory, payment,
indemnification or other that a Proposed Nominee has, or has had within the past three years,
with the noticing stockholder or their associates;
a description of any business or personal interests of the Proposed Nominee that might cause a
conflict of interest with the Company or its affiliates; and
information regarding the relationship and any agreement or arrangements between the
Proposed Nominee and the shareholder submitting the nomination.
In addition, a Proposed Nominee must also provide a signed written questionnaire containing
information regarding such Proposed Nominee’s background and qualifications and such other
information as may reasonably be required to determine their eligibility to serve as a director or
independent director of the Company. The Company also requires the Proposed Nominee to provide
various written representations and undertakings pertaining to, among other things, the Proposed
Nominee’s fiduciary obligations, compliance obligations with applicable laws, rules, regulations, and
Company policies, outside arrangements impacting voting, and that the information provided is
accurate and complete in all material respects. The Proposed Nominee also agrees that they intend to
fulfill the full term on the Board and will resign as Director if the Board determines that the Director
has not complied with the various requirements in the bylaws.
As to the shareholder giving the notice, the shareholder and any ”Stockholder Associated Person” as
such term is described in the bylaws, must also provide additional information about such shareholder
and associated person, including:
background biographical information such as name and address (as they appear in the
Company’s books and records) and any class, series, and number of shares of securities of the
Company, directly or indirectly, regardless of whether they are owned beneficially and/or of
record by the shareholder and each associated person, in the name of a nominee holder, or by a
third party entity;
a description of all rights to dividends that are separated or separable from the underlying
security;
any significant equity interests or any derivative instruments held in any principal competitor of
the Company by the shareholder or any associated person;
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any direct or indirect interest of in any agreement, arrangement or understanding, written or
oral, with the Company, any affiliate of the Company or any principal competitor of the
Company and a written representation regarding any breach of such agreements, arrangements,
or understandings;
a description of any material interest in the business proposed, or the election of any Proposed
Nominee;
whether the shareholder or any associated person has complied, and will comply, with all
applicable requirements of state law and the Exchange Act with respect to shareholder
proposals;
a complete and accurate description of any performance-related fees or other compensation
related to the Company’s securities;
a description of the investment strategies or objectives of the shareholder as they relate to the
Company and a copy of any presentation, document or marketing material provided to third
parties regarding the same;
all information that would be required to be set forth in a Schedule 13D filed with the SEC if
such a statement were required to be filed by such shareholder or any associated person with
respect to the Company (regardless of whether such person or entity is actually required to file
a Schedule 13D);
a certification that the shareholder and associated persons have complied with all applicable
federal, state and other legal requirements in connection with investment activities related to
the Company;
if the shareholder (or the beneficial owner(s) on whose behalf such shareholder is submitting a
notice to the Company) is not a natural person, the identity and certain background information
on each natural person responsible for the formulation of and decision to propose the business
or nomination to be brought before the meeting;
a representation from such shareholder as to whether the shareholder or any associated person
intends or is part of a group which intends (1) to solicit proxies in support of the election of any
Proposed Nominee in accordance with Rule 14a-19 under the Exchange Act or (2) to engage in a
solicitation (within the meaning of Exchange Act Rule 14a-1(l)) with respect to the nomination
or other business, as applicable, and if so, the name of each participant (as defined in Item 4 of
Schedule 14A under the Exchange Act) in such solicitation;
a representation that such shareholder is a holder of record of stock of the Company entitled to
vote at such meeting and that such shareholder intends to appear in person, or by proxy, at the
meeting to nominate the person or persons named in the notice;
a complete and accurate description of any known pending or threatened legal proceeding
involving the shareholder or any associated persons and the Company or any current or former
officer, director, affiliate or associate of the Company;
identification of the names and addresses of other shareholders (including beneficial owners)
known to support the nomination(s) or other business proposal(s) submitted by the shareholder;
and
any other information relating to such shareholder or any associated person that would be
required to be disclosed in a proxy statement or other filings required to be made with the SEC
in connection with the solicitations of proxies for the election of directors pursuant to
securities rules and regulations.
A shareholder is required to update the information provided in any such notice if it is not true and
correct and must do so within prescribed time periods prescribed within the bylaws or such information
could be deemed to have not been provided in accordance with the provisions of the bylaws.
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In addition to satisfying the requirements under our bylaws, to comply with the universal proxy rules, a
person who intends to solicit proxies in support of director nominees other than the Company’s
nominees must provide notice to the Company that sets forth the information required by Rule 14a-19
under the Exchange Act, including a statement that such person intends to solicit the holders of shares
representing at least 67% of the voting power of the Company’s shares entitled to vote in the election
of directors in support of director nominees other than the Company’s nominees.
Other Matters
We know of no matters other than as contained in the Notice of Annual Meeting of Shareholders to be
brought before the meeting. The enclosed proxy, however, gives discretionary authority for the proxy
holders to vote on your behalf in the event that any additional matters should be duly presented.
Any shareholder may obtain without charge a copy of our Annual Report, which includes our audited
financial statements. Written requests for a copy of our Annual Report should be addressed to Investor
Relations, First Interstate BancSystem, Inc., P.O. Box 30918, Billings, Montana 59116-0918.
BY ORDER OF THE BOARD OF DIRECTORS
Kirk D. Jensen
General Counsel and Corporate Secretary
Billings, Montana
April 11, 2024
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The text of this filing, as the company filed it with the SEC, without its images or exhibits. This is not investment advice.