WIDEPOINT CORP
For the period ended Dec 31, 2024. Filed Apr 15, 2025.
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FY2024 · Filed Apr 15, 2025
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Item 9A. CONTROLS AND PROCEDURES
Evaluation of Disclosure Controls and Procedures
** **Under the supervision and with the participation of our management, including our chief executive officer and chief financial officer, we conducted an evaluation of our disclosure controls and procedures, as such term is defined under Rule 13a-15(e) and 15d-15(e) promulgated under the Securities Exchange Act of 1934, as amended (the "Exchange Act"). Based on this evaluation, our chief executive officer and chief financial officer concluded that our disclosure controls and procedures were not effective as of the end of the period covered by this annual report on Form 10-K due to the material weakness described below.
Management's Annual Report on Internal Control over Financial Reporting
Our management is responsible for establishing and maintaining adequate internal control over financial reporting, as such term is defined in Exchange Act Rules 13a-15(f) and 15d-15(f). Under the supervision and with the participation of our management, including our chief executive officer and chief financial officer, we conducted an evaluation of the effectiveness of our internal control over financial reporting based on the framework in Internal Control - Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). Based on our evaluation under the framework in Internal Control - Integrated Framework (2013), our management concluded that our internal control over financial reporting (ICOFR) was not effective as of December 31, 2024, due to the material weakness described below.
This Annual Report on Form 10-K does not include an attestation report of our independent registered public accounting firm regarding internal control over financial reporting because we are not an “accelerated filer” or a “large accelerated filer”. Our management’s report was not subject to attestation by our independent registered public accounting firm pursuant to rules of the SEC that permit us to provide only management’s report in this Annual Report on Form 10-K.
Our system of ICOFR was designed to provide reasonable assurance regarding the preparation and fair presentation of published financial statements in accordance with accounting principles generally accepted in the United States. All internal control systems, no matter how well designed, have inherent limitations. Therefore, even those systems determined to be effective can provide only reasonable assurance and may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate.
Material Weakness
During our year-end closing process, we identified deficiencies related to the revenue recognition process for government contracts, specifically in the estimation of unbilled amounts related to a large government agency. During the assessment process, we identified additional deficiencies in the design of controls over the monitoring of evolving circumstances that require specific, customer level analysis relating to recording revenue accruals. This deficiency led to errors in the timing of revenue that required adjustment during the year-end close.
As a result, the following material weaknesses were identified:
| · | The Company did not maintain certain components of the COSO framework, including elements of the risk assessment, control activities and monitoring activities components, relating to: (i) identifying and assessing changes that could significantly impact internal control; (ii) sufficiency of selecting and developing control activities that contribute to the mitigation of risks to the achievement of objectives to acceptable levels and (iii) performing ongoing evaluations to ascertain whether the components of internal controls are present and functioning. These entity level material weaknesses gave rise to the following control deficiencies, which were also determined to be material weaknesses: |
| · | The Company did not design and maintain effective management review controls relating to its accounting for unbilled accounts receivable. |
| · | The Company did not design and maintain effective controls to timely document and evaluate revenue contract terms and the related revenue recognition accounting conclusions when entering significant revenue contracts. |
These material weaknesses were unremediated as of December 31, 2024. We are implementing corrective actions, including:
| · | Improving our revenue recognition procedures and associated documentation practices; |
| · | Enhancing documentation and review of contract terms and estimates, particularly when aged unbilled amounts are present; |
| · | Providing training to finance, operations and contract management staff; and |
| · | Engaging third party consultants when needed. |
Changes in Internal Controls over Financial Reporting
Except as set forth above, there were no changes in the Company’s ICOFR during the fourth quarter of 2024 that have materially affected, or are reasonably likely to materially affect, the Company’s ICOFR.
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