DIRTT ENVIRONMENTAL SOLUTIONS LTD
For the period ended May 27, 2025. Filed May 28, 2025.
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What shareholders are asked to vote on at a company's meeting. It is where to find what directors and top executives are paid, and who owns the most shares.
May 27, 2025 · Filed May 28, 2025
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UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
Filed by the Registrant ☒
Filed by a Party other than the Registrant ☐
Check the appropriate box:
☐ Preliminary Proxy Statement
☐ Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
☒ Definitive Proxy Statement
☐ Definitive Additional Materials
☐ Soliciting Material Pursuant to §240.14a-12
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Payment of Filing Fee (Check all boxes that apply):
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LETTER TO SHAREHOLDERS
Dear Fellow Shareholder,
You are cordially invited to attend the 2025 annual and special meeting of shareholders (the “Meeting”) of DIRTT Environmental Solutions Ltd. (“DIRTT”), which will be held virtually at 10:00 a.m. MDT on Tuesday, June 24, 2025.
The matters expected to be acted upon at the Meeting are described in the accompanying Notice of Annual and Special Meeting of Shareholders and Proxy Statement. You are entitled to vote at the Meeting and any adjournments or postponements of the Meeting only if you were a shareholder as of the close of business on May 21, 2025.
Thank you for your ongoing commitment to DIRTT.
Sincerely,
/s/ Benjamin Urban
Benjamin Urban
Chief Executive Officer
Your vote is important. Whether or not you can attend the Meeting, please read the Management Information Circular and Proxy Statement carefully, and then cast your vote as soon as possible over the Internet, by telephone, or by completing and returning the proxy card so that your shares will be represented at the Meeting. Returning the proxy means your vote will mean that you are represented at the Meeting regardless of whether or not you attend. Returning the proxy does not deprive you of your right to attend the Meeting and to vote your shares at the Meeting.
Notice of Annual and Special Meeting
Our annual and special meeting of shareholders (the “Meeting”) is scheduled to be held on Tuesday, June 24, 2025 at 10:00 a.m. MDT. The Meeting is scheduled to be held in a virtual-only format via live audio webcast online atmeetnow.global/MR2F76U.
The Meeting will be held for the purposes of:
receiving the audited consolidated financial statements of DIRTT Environmental Solutions Ltd. (the “Company” or “DIRTT”) for the year ended December 31, 2024 and the independent registered public accounting firm’s report thereon;
electing the directors of the Company, each to serve until the close of the 2026 annual meeting of shareholders or until his or her successor is duly elected or appointed (Proposal 1);
appointing PricewaterhouseCoopers LLP as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2025, at a remuneration to be fixed by the board of directors of the Company (the “Board”) (Proposal 2);
approving, subject to receiving the approval of the Toronto Stock Exchange, an amendment to the Company’s Third Amended and Restated Long Term Incentive Plan to increase the aggregate number of the Company’s Common Shares reserved for issuance thereunder (Proposal 3);
a non-binding advisory resolution to approve our approach to executive compensation, as disclosed in this Proxy Statement, commonly known as the “Say-on-Pay” vote (Proposal 4);
a non-binding advisory vote to approve the frequency with which we hold our “Say-on-Pay” vote (Proposal 5);
approving the Company’s Amended and Restated Employee Share Purchase Plan (Proposal 6); and
transacting such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.
Only registered holders of the Company’s Common Shares at the close of business on May 21, 2025, the record date for the Meeting, are entitled to receive notice of and to vote at the Meeting or any adjournment or postponement thereof.
Registered shareholders and duly appointed proxyholders will be able to attend the Meeting, ask questions and vote, provided they are present virtually, connected to the Internet and comply with all of the tsrequirements set out in the Management Information Circular and Proxy Statement. Non-registered (or beneficial) shareholders who have not been duly appointed as proxyholder for the record owner will be able to attend the Meeting and ask questions, but will not be able to vote at the Meeting. A shareholder who wishes to appoint a person other than the management nominees identified on their proxy card or voting instruction form (including a non-registered shareholder who is duly appointed to attend) must carefully follow the instructions in the Management Information Circular and Proxy Statement and on the proxy card or voting instruction form. These instructions include the additional step of registering such proxyholder with our transfer agent, Computershare Trust Company of Canada, after submitting their proxy card or voting instruction form. Failure to register the proxyholder with our transfer agent will result in the proxyholder not receiving a username to participate in the Meeting and only being able to attend as a guest.
The specific details of the matters proposed to be put before the Meeting are set forth in the Management Information Circular and Proxy Statement of the Company, which accompanies this Notice of Annual Meeting.
Registered holders of Common Shares may vote their proxies by signing, dating and returning a proxy card or by using the Internet or telephone pursuant to the instructions on their proxy card. If your Common Shares are held in the name of a bank or broker, you may be able to vote on the Internet or by telephone. Please follow the instructions on the voting instruction form you receive. Voting by using the Internet or telephone, or by returning your proxy card or voting instruction form in advance of the Meeting, does not preclude you from attending the Meeting online.
Your vote is important. Whether or not you expect to attend the Meeting, please vote over the Internet, by telephone or by completing and promptly returning the enclosed proxy card or voting instruction form so that your shares may be represented at the Meeting.
By order of the Board of Directors
(signed) “Fareeha Khan”
Fareeha Khan
Chief Financial Officer & Corporate Secretary
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL AND SPECIAL MEETING SCHEDULED TO BE HELD ON TUESDAY, JUNE 24, 2025
The Proxy Statement, Notice of Annual Meeting, the related proxy card and the 2024 Annual Report to Shareholders are available free of charge atwww.dirtt.com/investors.
TABLE OF CONTENTS
| GENERAL INFORMATION | i |
|---|---|
| Who Can Vote | 1 |
| Shareholder Voting Matters and Board Recommendation | 1 |
| How to Vote | 1 |
| Changing Your Vote | 4 |
| Abstentions, Withheld Votes and Broker Non-votes | 4 |
| Required Votes for Each Proposal | 4 |
| Other Information | 5 |
| FINANCIAL STATEMENTS | 7 |
| PROPOSAL NO. 1 – ELECTION OF DIRECTORS | 8 |
| Family Relationships | 12 |
| Majority Voting Policy | 12 |
| Legal Proceedings, Cease Trade Orders, Bankruptcies, Penalties or Sanctions | 12 |
| PROPOSAL NO. 2 – APPOINTMENT OF THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM | 14 |
| Audit and Related Fees | 14 |
| PROPOSAL NO. 3 – APPROVAL OF THE COMPANY’S THIRD AMENDED AND RESTATED LONG TERM INCENTIVE PLAN | 15 |
| Background and Purpose of Proposal | 15 |
| Summary of the A&R LTIP | 15 |
| Persons Who May Participate in the A&R LTIP | 16 |
| Shares to be Offered | 16 |
| Compensation Limits | 18 |
| Minimum Vesting Period | 18 |
| Administration | 18 |
| Awards Under the A&R LTIP | 18 |
| Other Provisions | 20 |
| Certain Canadian Federal Income Tax Considerations | 22 |
| Federal U.S. Tax Consequences to Participants | 25 |
| Federal U.S. Tax Consequences to the Company | 27 |
| New Plan Benefits | 27 |
| Securities Authorized for Issuance Under Equity Compensation Plans | 29 |
| Shareholder Approval | 30 |
| Vote Required | 30 |
| PROPOSAL NO. 4 – NON-BINDING ADVISORY VOTE ON THE COMPANY’S NAMED EXECUTIVE OFFICER COMPENSATION | 31 |
| PROPOSAL NO.5 – NON-BINDING ADVISORY VOTE ON THE FREQUENCY OF FUTURE ADVISORY VOTES ON THE COMPANY’S NEO COMPENSATION | 32 |
| PROPOSAL NO.6 – APPROVAL OF THE A&R ESPP RESOLUTION | 33 |
| CORPORATE GOVERNANCE | 38 |
| Board of Directors and Committees | 38 |
| Board Mandate and Corporate Governance Guidelines | 38 |
| Code of Ethics, Insider Trading Policy and Other Corporate Policies | 44 |
| Short-Sales and Hedging Transactions | 44 |
| Board Shareholder Communication and Engagement Policy | 45 |
| EXECUTIVE OFFICERS | 46 |
| Biographical Information of Executive Officers | 46 |
| Legal Proceedings | 46 |
| EXECUTIVE COMPENSATION | 47 |
| Implementation of Best Practices | 47 |
| 2024 Summary Compensation Table | 48 |
| Narrative Disclosure to Summary Compensation Table | 49 |
| Base Salary | 49 |
| Variable Pay Plan | 49 |
| Long-Term Incentive Awards | 50 |
| All Other Compensation | 52 |
| Agreements with our NEOs | 53 |
| Outstanding Equity Awards at 2024 Fiscal Year-End | 55 |
v
| Additional Narrative Disclosure | 56 |
|---|---|
| Incentive Plans | 57 |
| DIRECTOR COMPENSATION | 62 |
| DSU Plan | 62 |
| Director Compensation Table | 63 |
| CERTAIN RELATIONSHIPS AND RELATED PARTY TRANSACTIONS | 64 |
| Transactions with Related Parties | 64 |
| Related Party Transactions Policy | 65 |
| Interest of Informed Persons in Material Transactions | 65 |
| Indebtedness of Directors and Executive Officers | 65 |
| SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT | 66 |
| REPORT OF THE AUDIT COMMITTEE | 68 |
| DELINQUENT SECTION 16(A) REPORTS | 69 |
| OTHER MATTERS | 69 |
| Householding | 69 |
| SHAREHOLDER PROPOSALS | 70 |
| Shareholder Proposals and Advance Notice Provisions | 70 |
| INCORPORATION BY REFERENCE | 72 |
| Appendix A | 73 |
| Appendix B | 94 |
| Appendix C | 103 |
vi
PROXY STATEMENT FOR
2025 ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
TO BE HELD ON TUESDAY, JUNE 24, 2025 at 10:00 a.m. MDT
The text of this filing, as the company filed it with the SEC, without its images or exhibits. This is not investment advice.