CAPITAL CITY BANK GROUP INC
For the period ended Dec 31, 2023. Filed Mar 13, 2024.
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FY2023 · Filed Mar 13, 2024
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Item 9A. Controls and Procedures
for 2023
.
At December 31, 2023, the end of the period covered by this
Annual Report on Form 10-K, our management, including our Chief
Executive Officer and Chief Financial Officer,
evaluated the
effectiveness of our disclosure controls and procedures (as defined
in Rule 13a-15(e) under the Securities Exchange Act of 1934).
Based upon that evaluation, our Chief Executive Officer
and Chief Financial Officer each concluded that our disclosure controls
and procedures were ineffective as of December 31, 2023 due to the
identification of the material weakness discussed in
for 2022
. As discussed in Part III, Item 9A, of the Company’s
Annual Report
on Form 10-K/A for the year ended December 31, 2022 filed with the SEC on December
22, 2023 (the “2022 Form 10-K/A”), our
management, including our Chief Executive Officer
and Chief Financial Officer, after re-assessing
the effectiveness of our
disclosure controls and procedures, concluded that our disclosure controls
and procedures were ineffective as of December 31,
2022 due to the identification of the material weakness discussed in “Existence
of Material Weakness as of
December 31, 2023”
below.
for 2021
. At December 31, 2021, the end of the period covered by the
Company’s Annual Report
on Form 10-K for the year ended December 31, 2021 filed with the SEC on March 1, 2022 (the “2021
Form 10-K”), our management, including our Chief Executive Officer
and Chief Financial Officer, evaluated
the effectiveness of
our disclosure controls and procedures. Based upon that evaluation, at the
time the 2021 Form 10-K was filed, our Chief
Executive Officer and Chief Financial Officer
each concluded that at December 31, 2021, we maintained effective
controls and procedures. Subsequent to that evaluation, management
conducted a reevaluation, concluding that our disclosure
controls and procedures were ineffective as of December 31,
2021 due to the identification of the material weakness discussed in
Management’s
Report on Internal Control Over Financial Reporting.
Our management is responsible for establishing and
maintaining effective internal control over financial
Internal control over financial reporting is a process designed to
provide reasonable assurance regarding the reliability of financial reporting
and the preparation of financial statements for
external purposes in accordance with U.S. generally accepted accounting
principles.
Internal control over financial reporting cannot provide absolute assurance
of achieving financial reporting objectives because of
its inherent limitations. Internal control over financial reporting is a process
that involves human diligence and compliance and is
subject to lapses in judgment and breakdowns resulting from human failures.
Internal control over financial reporting can also be
circumvented by collusion or improper management override. Because of such
limitations, there is a risk that material
misstatements may not be prevented or detected on a timely basis by internal
control over financial reporting. However, these
inherent limitations are known features of the financial reporting
process. Therefore, it is possible to design into the process
safeguards to reduce, though not eliminate, this risk.
Management is also responsible for the preparation and fair presentation
of the consolidated financial statements and other
financial information contained in this report. The accompanying consolidated
financial statements were prepared in conformity
with U.S. generally accepted accounting principles and include, as necessary,
best estimates and judgments by management.
Under the supervision and with the participation of management, including
the Chief Executive Officer and Chief Financial
Officer, we conducted
an evaluation of the effectiveness of internal control over financial reporting based
on the framework in
Internal Control—Integrated Framework issued by the Committee of
Sponsoring Organizations of the Treadway
Commission
(2013 framework) (the COSO criteria).
Based on this evaluation under the framework in Internal Control -
Integrated
Framework, our management has concluded that our internal control over financial
reporting, as such term is defined in Exchange
Act Rule 13a-15(f), was ineffective as of December 31, 2023 due
to the identification of the material weakness discussed below.
As discussed in Part III, Item 9A, of the 2022 Form 10-K/A, management conducted
a reevaluation under the framework in
Internal Control - Integrated Framework as of December 31, 2022 and
concluded that our internal control over financial reporting
was ineffective as of December 31, 2022 due to the identification
of the material weakness discussed in “Existence of Material
Weakness as of December
31, 2023” below. At the
time the 2021 Form 10-K was filed, under the framework in Internal Control -
Integrated Framework, our management concluded that we maintained
effective internal control over financial reporting as of
December 31, 2021. Subsequent to that evaluation, management conducted
a reevaluation, concluding that our internal control
over financial reporting was ineffective as of December 31,
2021 due to the identification of the material weakness discussed in
Existence of Material Weakness
as of December 31, 2023
A material weakness is a deficiency,
or a combination of deficiencies, in internal control over financial reporting such
that there is
a reasonable possibility that a material misstatement of the Company’s
annual or interim financial statements will not be
prevented or detected on a timely basis. As a result of the material weakness noted
below, management has
concluded that our
internal control over financial reporting was not effective
as of December 31, 2023. Based on management’s
assessment
described above, the Company’s
control over the review of significant inter-company
mortgage loan sales and servicing
transactions was not designed effectively.
Specifically, its management
review control over the completeness and accuracy of
elimination entries in its consolidation process was not designed effectively
as it was not sufficiently precise to identify all of the
necessary elimination entries between CCB and its subsidiary,
CCHL. The material weakness resulted in the restatement of the
Company’s consolidated
financial statements as of and for the year ended December 31, 2022 and the restatement of the
Company’s Consolidated
Statement of Cash Flows for the year ended December 31, 2021.
Remediation Plan
Since identifying the material weakness described above, management,
with oversight from the Audit Committee and input from
the Board of Directors, has devoted substantial resources to the ongoing
implementation of remediation efforts. These
remediation efforts, summarized below are intended to
address both the identified material weakness and to enhance the
Company’s overall internal
control over financial reporting and disclosure controls and procedures. Based on
additional
procedures and post-closing review,
management concluded that the Consolidated Financial Statements included
in this report
present fairly, in all material
respects, our financial position, results of operations, and cash flows for the periods
presented, in
conformity with GAAP.
The internal control and procedural enhancements and remedial actions that
have been implemented include:
Enhance the precision level for the review of existing accounts subject to elimination
and confirmation of proper
elimination in consolidation;
Enhance the procedures for identifying new inter-company
accounts and activities subject to elimination in
consolidation;
Increase the granularity of general ledger mapping for inter-company
accounts subject to elimination in consolidation;
and
Enhance financial close checklist and pre-close meeting agenda to ensure proper
and timely identification of inter-
company activities subject to elimination.
The Company implemented the internal control and procedural enhancements
noted above during the fourth quarter of 2023 to
remediate the material weakness. The material weakness cannot be considered
remediated until the applicable controls have
operated for a sufficient period of time and management has concluded,
through testing, that these controls are designed and
operating effectively.
Accordingly, management
will continue to monitor and evaluate the effectiveness of our internal control
over financial reporting and the disclosure controls and procedures.
FORVIS, LLP,
an independent registered public accounting firm, has audited
our consolidated financial statements as of and for
the year ended December 31, 2023, and adversely opined as to the effectiveness
of internal control over financial reporting at
December 31, 2023, as stated in its report, which is included herein on
page 141.
Change in Internal Control
.
Except as identified above with respect to remediation of the material weakness,
there have been no
changes in our internal control during our most recently completed fiscal quarter
that materially affected, or are likely to
materially affect, our internal control over financial reporting.
To the Shareowners,
Board of Directors and Audit Committee
Tallahassee, Florida
Opinion on the Internal Control over Financial Reporting
We have audited
Capital City Bank Group, Inc.’s (the “Company”)
internal control over financial reporting as of December 31,
2023, based on criteria established in Internal Control – Integrated Framework:
(2013) issued by the Committee of Sponsoring
Organizations of the Treadway
Commission (COSO).
A material weakness is a deficiency,
or a combination of deficiencies, in internal control over financial reporting,
such that there
is a reasonable possibility that a material misstatement of the Company’s
annual or interim financial statements will not be
prevented or detected on a timely basis. The following material weakness has been
identified and included in management’s
assessment.
The Company's control over the review of significant inter-company
mortgage loan sales and servicing transactions did
not operate effectively.
Specifically, its management
review control over the completeness and accuracy of elimination
entries in its consolidation process was not designed effectively,
as it was not sufficiently precise to identify all of the
necessary elimination entries between Capital City Bank and its subsidiary,
Capital City Home Loans. The Company
determined inter-company transactions related to the sale of residential
mortgage loans between wholly owned
subsidiaries were not properly eliminated and net loan fees were not
properly recorded.
This material weakness was considered in determining the nature, timing,
and extent of auditing procedures applied in our audit
of the Company’s consolidated
financial statements, and this report does not affect our report dated
March 13, 2024, on those
In our opinion, because of the effect of the material weakness described
above on the achievement of the objectives of the control
criteria, the Company has not maintained effective internal
control over financial reporting as of December 31, 2023, based on
criteria established in Internal Control – Integrated Framework: (2013)
issued by the COSO.
We also have audited,
in accordance with the standards of the Public Company Accounting Oversight Board (United
States)
(“PCAOB”), the consolidated financial statements of the Company
as of December 31, 2023 and 2022, and for each of the years
in the three-year period ended December 31, 2023, and our report dated March
13, 2024, expressed an unqualified opinion on
those consolidated financial statements.
Basis for Opinion
The Company’s management is responsible
for maintaining effective internal control over financial reporting
and for its
assessment of the effectiveness of internal control over
financial reporting, included in the accompanying Management’s
Report
on Internal Control Over Financial Reporting. Our responsibility is to express
an opinion on the Company’s
internal control over
financial reporting based on our audit.
We are a public
accounting firm registered with the PCAOB and are required to be independent with
respect to the Company in
accordance with the U.S. federal securities laws and the applicable rules and
regulations of the Securities and Exchange
Commission and the PCAOB.
We conducted
our audit in accordance with the standards of the PCAOB. Those standards require
that we plan and perform the
audit to obtain reasonable assurance about whether effective internal
control over financial reporting was maintained in all
material respects. Our audit included obtaining an understanding of internal
control over financial reporting, assessing the risk
that a material weakness exists, and testing and evaluating the design and operating
effectiveness of internal control based on the
assessed risk. Our audit also included performing such other procedures as we considered
necessary in the circumstances. We
believe that our audit provides a reasonable basis for our opinion.
Definitions and Limitations of Internal Control over Financial Reporting
A company’s internal control over
financial reporting is a process designed to provide reasonable assurance regarding
the
reliability of financial reporting and the preparation of reliable financial
statements for external purposes in accordance with
generally accepted accounting principles. A company’s
internal control over financial reporting includes those policies and
procedures that (1) pertain to the maintenance of records that, in reasonable detail,
accurately and fairly reflect the transactions
and dispositions of the assets of the company; (2) provide reasonable assurance
that transactions are recorded as necessary to
permit preparation of financial statements in accordance with generally
accepted accounting principles, and that receipts and
expenditures of the company are being made only in accordance with authorizations
of management and directors of the
company; and (3) provide reasonable assurance regarding prevention or
timely detection of unauthorized acquisition, use, or
disposition of the company’s
assets that could have a material effect on the financial statements.
Because of its inherent limitations, internal control over financial reporting
may not prevent or detect misstatements. Also,
projections of any evaluation of effectiveness to future
periods are subject to the risk that controls may become inadequate
because of changes in conditions or that the degree of compliance with the policies or
procedures may deteriorate.
FORVIS, LLP
Little Rock, Arkansas
March 13, 2024
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